Echo360 Schedulers: How to schedule a capture

This article describes how a user with scheduling permissions on Echo360 can schedule an Echo360 recording at NUI Galway for their school or college.

As with all captures, you must identify a room and a course for the capture, which in turn identifies the device that will be doing the capturing. Captures can only be added for rooms where a capture device has been added. Furthermore, the maximum duration of any scheduled capture is enforced by the system and is dependent on the device type being used (4 hours for SafeCapture HDs and 8 hours for all other capture appliances). 

NOTE that scheduled captures take precedence over ad hoc captures. This means that any ongoing ad hoc captures will be stopped so that a scheduled capture can occur (regardless of when the schedule was created)

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Creating a course on Echo360 for a scheduled capture (recurring or singular)

This section describes how to create a schedule on Echo360 for a lecture recording. If a recording hasn't been undertaken for this course before, you will need to begin first in Blackboard (see Does your course exist on Echo360?). If it has been used for recordings, then you can jump straight into Echo360 as a scheduler, to start Creating the schedule.

Does your course exist on Echo360?

If not, navigate to the Blackboard course, and content area you wish create an Echo360 schedule for. Click on Build content at the  top of the page and select Echo360 from the menu. You only need to add  the link to the course once, as students will access all Echo content  from this link.

Give it a name and decide on your settings, and click Submit

After you return and click on the link you have just created for Echo360 using the steps above, you will now see a screen with the Echo360 logo and a message reading "Connect your Echo360 Content." You will also be presented with a Privacy Statement.  

Note:  If you are accessing the Active Learning Platform through Blackboard  for the first time, you will be prompted to log into Echo360 using your  Echo360 username and password. This will only appear the first time you  access your Echo content from Blackboard.

Creating the schedule

From the Echo360 Courses page, ensure the course code is correct, find the course/section for the capture, and click on it.

Next, click the Schedule icon then select ADD CAPTURE TO SECTION.

The Publish section of the dialog box automatically lists the section you came from. The capture dialog box appears as shown in the below figure.

  1. Enter a Title for the capture (required).
    This becomes the name for the capture and the name for the classes created to hold the capture if auto-published to a section.
  2. Select an Instructor for the capture. The instructor is typically the person running the class to be recorded.
    The instructor selected also becomes the owner of the capture; the completed capture will appear in the My Content tab of their Echo Home page.
  3. If appropriate, enter the name or email address of a Guest Instructor.
    This is a text field designed to simply identify a guest lecturer for the capture schedule if appropriate. It is for informational purposes only.
  4. Use the drop-down lists to select a Campus, Building, and Room where the capture will occur.
     Selecting a room also selects the device that will be used to generate the capture.
  5. Select the Inputs to use for this/these captures. These should not be changed.
  6. Select the output Quality for the captures. Your options include Standard, High, and Highest.
  7. Select whether to enable Closed Captioning for this capture. This option is only available if you have closed captioning configured for the system.
  8. Select whether these captures will be available via Live Stream. This simply means that students can watch the class in real time from a remote location.
  9. Enter the Start Date for the capture. Today's date appears by default.    
    •     For non-recurring captures, this is the date on which the capture will occur.
    •     For recurring captures, this is the first date on which the capture will occur
  10. Enter the Time Range for the capture
  11. Select whether the capture repeats or not. Your options are:    
    •  None (one-time event)
    • Weekly (creates a recurring event on one or more days a week).
  12. If you select Recurring, the box expands to show additional required options:    
    •  Identify the weekly frequency of the capture; enter 1 for every week, enter 2 for every other week, etc.
    •  Identify an End date for the capture (the last date on which the capture will occur).
    •   Use the sliders to identify on which days each week the capture is to occur.        

IMPORTANT: The End Date defaults to today's date; if you do not change it, you will not have a recurring capture. Be sure to change the end date for recurring capture recurrences.

14. Use the Course, Term, and Section drop-down lists to identify the location to which the completed captures are to be published. Selecting a publishing location is optional. See the statement near the top of this page regarding the generation of captures without section association

15. Use the Availability settings for the selected Section to set whether or not to delay the availability by a set number of days. You can also make the completed capture Unavailable after a set number of days. Availability is for student viewing; instructors can always see published captures.
   By default, all published captures are available "Immediately" and are "Never" unavailable.  

Availability settings are only active if you have a section selected. Logically captures that are not published to a section are not available to students and therefore do not need availability/unavailability set for them.

IN ADDITION, the capture availability/unavailability is based on start time of the capture. So for example, a capture set for 10-11am with a delayed availability of 3 days, becomes available at 10am, three days after it is recorded. A capture available immediately, but set to be unavailable after 5 days, will be made unavailable at 10am, five days after it is recorded.

16. To publish to more than one section, click ADD SECTION and repeat the process. You can publish to as many as ten different sections.

17. If you added an additional section, set the availability for completed captures for subsequent sections as needed

18. To remove a section, click the X located to the right of the section.

19. When finished, review ALL of the information in the dialog box. If correct, click SAVE.

The figure below shows a completed capture dialog box, where the capture is to be published to two different sections. Both of those sections will have classes automatically created to hold the completed captures. The date and time for the classes will be the same in both sections, and the capture to be published will also be the same in both sections (one capture published to two different locations). The capture will be available immediately for students but will become unavailable after 14 days, for both sections (availability can be set differently per section if needed).
Keeping in mind that if a user chooses to Edit the capture, the changes will apply to all published versions.

Capture Devices (checking status on campus)

You can access the Capture Appliances in the venue, to monitor a scheduled recording or schedule an adhoc recording. The links are as follows:

Full System Administrator Guide

See the full Echo360 support guide for system administrators, audiovisual services, and networking administrators: 

You can access all your scheduled captures by going to Echo360 directly and logging in (or see them via a relevant Blackboard course)